Streamlined referral matching
Match patients with the right facility in hours, not days.
BrightFit automates outbound referral outreach, ranks best-fit facilities, and keeps every stakeholder in sync with secure, real-time collaboration.
HIPAA-aligned security
Encrypted PHI, audit logs, MFA.
Multi-channel outreach
Email, portal, and secure messaging.
Smart matching
Ranked facilities by patient fit.
Referral Command Center
Live statusPacket uploaded
PDF parsed, patient summary ready
Facilities shortlisted
8 best-fit facilities ranked
Responses
3 responses, 1 pending accept
Reduce length of stay
Automated outreach and ranking reduces overstay and accelerates placements.
Increase value-based revenue
Prevent readmissions and support outpatient placement goals with fast matching.
Improve case manager productivity
One shared workspace for packets, messages, notes, and status tracking.
How BrightFit works
A modern referral workflow for both sending and receiving teams.
Upload patient packet
Securely ingest PDFs and extract key clinical details automatically.
Find and rank facilities
Location-based search plus smart matching for best-fit placements.
Send multi-channel referrals
Contact every downstream provider instantly with audit-ready tracking.
Collaborate to decision
Live chat, notes, and accept/decline actions in one timeline.
Outgoing referrals
Upload patient packets, shortlist verified facilities, add response deadlines, and track every response in one dashboard. Keep the referral open until a match is made.
- Search by location, facility type, and specialty.
- Recommend new institutions with verification workflows.
- Sortable referral board by status, time open, and facility.
Incoming referrals
Facilities see an organized queue of incoming referrals, review patient details, ask questions in chat, and accept or decline with required reasons for compliance.
- Instant notifications for new referrals or status changes.
- One-click accept with admission date confirmation.
- Archive and audit history for every closed referral.
Built for every stakeholder
Hospitals, health systems, and families all benefit.
Hospitals and health systems
Secure data sharing, rapid placement options, and analytics that drive value-based care.
Patients and families
Peace of mind with transparent options, guardian involvement, and verified facility ratings.
Care facilities
Clear intake data, fast responses, and a single place to manage admissions.
Case management teams
Reduced manual follow-up, shared notes, and team collaboration across shifts.
Value signals you can track
- Average time to respond and time to match
- Facility acceptance rate and response quality
- Referrals sent, received, and archived by institution
- Readmission reduction and admission prevention outcomes
- Case manager productivity and time-to-insight
Security and compliance built in.
BrightFit is designed for HIPAA-aligned workflows with encryption, MFA, audit trails, and strict access controls. Every action is logged, every referral is traceable, and every institution is verified before sharing PHI.
Secure document handling
Encrypted uploads, signed URLs, and restricted storage access.
Verified institutions
Approval workflows ensure every receiving facility is vetted.
Admin oversight
Impersonation support, audit logs, and configurable templates.
Ready to modernize referrals?
Unlock BrightFit or join our design partner community.
Discover how BrightFit can reduce overstay, speed admissions, and improve care coordination across your network.
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